What is your system for reporting health and safety hazards?


Is there a system in place for employees to report health and safety hazards?

Reason for This Question

A defect log or maintenance book should be available for all staff and service providers to report defects to management.

Possible Answers

Red: No means of recording defects
Amber: A log exists but is not kept up to date i.e. no evidence of management follow through.
Green: Log exists and is kept up to date

Common Issues

  • No formal system in place
  • No logs found
  • Staff unaware of procedures

Fail Rate

34.29% of businesses failed this question based on our sample data.

How to Stay Compliant

Source and supply a defect log or maintenance log that is accessible to all employees. Ensure staff are aware of the procedures of logging health and safety hazards.

Additional Information

What information should be logged in your defect or maintenance log?

Your health and safety defect or maintenance log should record the defect, date, who reported the hazard, the priority, any additional comments and the date of when a remedial action has been put in place as a bare minimum. An example is available on the UK Government website.

Our Solutions

Health and safety hazards can be reported and tracked with the PYRAMID™ Online Risk Management System.

This post is part of the “Focus on Health and Safety Audit Questions” series.